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Facilities - Construction and Renovation

The St. Charles City-County Library District, when undertaking construction or major renovation of facilities shall actively solicit firms engaging in the areas of architecture, engineering, land surveying, or construction management, asking them to submit a statement of qualifications and performance data relative to the proposed project.

The following criteria shall be used in judging the qualifications of each firm:

  1. Specialized experience and technical competence of the firm with respect to services required.
  2. The capacity of the firm to perform the work in question, including specialized services within the time limitations fixed for completion of the project.
  3. The past record of performance of the firm with respect to such factors as cost control, quality of work, and ability to meet schedules.
  4. The firm’s proximity and familiarity with the area in which the project is located.

The District shall list three highly qualified firms and select the firm considered best qualified and capable of performing the desired work and contract for the project with the firm desired. Negotiations will be based upon a written description of the scope of proposed services. If a satisfactory contract cannot be negotiated with the first firm selected, negotiations with the second and third best-qualified firm shall be undertaken. If the District cannot negotiate a contract with any of the three firms selected, another list of qualified firms shall be selected and interviewed until a satisfactory contract is agreed to.

As an alternate, bids for professional services including architectural, engineering, land surveying, or construction management services may be bid on a flat fee basis, either individually or as a design-built project. However, in all such bids the qualifications of such forms to provide necessary services as specified above shall be considered paramount.

In utilizing construction management or design build services, the construction manager and/or design build team shall competitively bid all aspects of construction with as many subcontractors as possible, utilizing public notices, and shall utilize the District’s waiver of sales tax in all applicable areas.

(Renumbered from G028 3/9/92)