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January 2011 Minutes

St. Charles City-County Library District
Board of Trustees
January 10, 2011

The St. Charles City-County Library District Board of Trustees met at 7:00 pmon Monday, January 10, 2011 at the Administrative Offices, 77 Boone Hills Drive, St. Peters, Missouri.

Board Members present:

  • Mr. Gary Heggs
  • Mr. Greg Dohrman
  • Ms Myra Crook
  • Mr. John Thoelke
  • Ms. Lisa Pelikan

Board Members absent:

  • Ms. Debbie Haupt
  • Dr. Jerry Cook
  • Ms. Mary Reese
  • Ms. Kathleen Todd

Library Staff present:

  • Mr. Jim Brown, Director
  • Ms. Denise Mandle, Human Resources Coordinator
  • Mr. Richard Schultz, Coordinator of Finance and Support Services
  • Mr. Frank Noto, IT Coordinator
  • Ms. Maggie Preiss, Children’s Services and Marketing
  • Ms. Kristin Williams, Planning and Development Coordinator
  • Ms. Sara Nielsen, Community Branches and Adult Programming
  • Ms. Ann King, Branch Manager, Kathryn Linnemann
  • Ms. Martha Radginski, Branch Manager, Middendorf-Kredell
  • Ms. Asia Gross, Branch Manager, McClay Road
  • Ms. Diana Tucker, Branch Manager, Corporate Parkway
  • Mr. Tim Deghelder, Branch Manager, Deer Run


President Greg Dohrman called the meeting to order at 7:03 p.m.with the Pledge of Allegiance.  Five members responded to roll call.  Mr. Dohrman opened the floor for public comments.  No requests for time were received.


The following reports were included in each Board members’ and staff member’s packets.  No additional verbal presentation was given at the meeting.  Mr. Dohrman indicated that the new version of the agenda would be a work in progress between the Board members and staff.  The ultimate goal should be to find a middle ground that meets both needs of staff and the Board.  Due to the fact that the Board members will receive hard copies of all of the reports in advance, this will give everyone time to read and digest the information prior to the Board meeting. 

  • Financial Report
  • Director’s Report
  • Special Report—Development, Kristin Williams, Coordinator of Planning and Development
  • Special Statistical Report—ILL Usage, Betty Murr
  • Monthly Statistics Report
  • Activities Report-- Maggie Preiss, Children’s Resources and Marketing

If there are questions, Mr. Dohrman invited anyone to ask at this time.  Mr. Heggs asked Mr. Schultz about the Healthcare line-item on the budget, which is noted “to more than likely exceed it’s budget”.  Mr. Schultz responded that the overage would be very little, if any; perhaps a couple thousand dollars.  Mr. Heggs also inquired about the note on the financial reports indicating that “Equipment Repair” had been corrected.  Mr. Schultz explained that the prior month’s report showed this particular line-item running high due to an error in entry.  All entries and line-items have been corrected.


Minutes—Board of Trustees meeting minutes from the December 13th meeting.

11-19 Extension of Lease—Library Express at DiscoveryVillage

Mr. Brown requests to remove previously tabled item until the lease stipulations are finalized and ready for the Trustees’ consideration.

Policy #G080 Special Account Policy—A request to delete an unnecessary policy.

MOTION: Mr. Heggs moved to approve the Consent Agenda. Ms. Pelikan seconded.  Motion approved five affirmative, zero negative, zero abstentions, and four absent.


Old Business

11-01 Spencer RoadBranch Replacement

There is nothing new to report at this time.

New Business

11-26 Policy #G031 Investments

The Audit-Finance committee recommends replacing the current policy with the new policy included in the Board packet. 

                Mr. Schultz (Coordinator of Finance) presented the new policy and its changes to the Board members.  The new policy is better; it gives “more guidelines and brings the District into State Statutes Section 182.630 (7) that authorizes investments.  Basically, this portion of the statute deals with investments in direct relation to libraries.  Ms. Pelikan inquired about the number of CDs in off-shore banks?  Mr. Schultz confirmed that all of the CDs are United Statesauthorized and insured, as well as 100% collateralized.  Ms. Pelikan indicated that she would continue to keep an eye on this investment type and bring it up again at a future meeting, if necessary.

MOTION:  Mr. Thoelke moved to approve the new policy as presented.  Ms. Crook seconded.  Motion passed five affirmative, zero negative, zero abstentions, and four absent.

11-27 Policy #E352.1 Sick Leave Recognition Program for Regular Attendance

There is no action needed on this policy at this time.  The memo and a copy of the policy have been presented as an opportunity for discussion, or for Board members to request additional information if necessary.  The purpose of the original policy was seemingly to address the issue of absenteeism, a problem that, in Mr. Brown’s opinion, does not nor has not existed in the District.  As stated in the memo, Mr. Brown recommends

  1. leaving the current program intact.
  2. modifying the program to replace cash recognitions with some sort of additional leave.
  3. eliminating the current recognition program and explore the possibility of a wellness or health and productivity program.

or some combination of one or more of the previous recommendations.

At the current time, Mr. Brown does not feel that we should eliminate the program all together without offering an alternative option to employees.  The Board concurred.  The consensus of the Board is to proceed with investigating other options to the current policy to include, but not limited to, the recommendations presented by Mr. Brown this evening.  Mr. Brown can present thus said options to the Board during the budget process or by November, 2011 at the latest. 

MOTION:Ms. Pelikan moved to adjourn the open session. Mr. Heggs seconded.  Motion passed five affirmative, zero negative, zero abstentions, and four         absent.

The meeting adjourned at 7:54 pm.

Respectfully submitted

April C. Wootten

Recording Secretary


Secretary Board of Trustees             Date